19 Nov 2015

The deputy director of Botswana National Archives and Records Services, Ms Linda Magula, says records management is undertaken to ensure that records are created, maintained and stored to meet the business and evidence requirements of an organisation.

Speaking at the launch of the file classification scheme  in Gaborone recently, Ms Magula said the development of the functional file classification scheme was meant to ensure that prisons department created and managed records to meet relevant legal and regulatory policy and stakeholders requirements. 

She said the expectation was that the file classification scheme would reflect and communicate the prisons department mandate and its corresponding record activities.

Ms Magula highlighted that the Public Service Act emphasised the need for integrity and accountability, therefore records and the information they carry will always bear testimony on the character of governance in place.

She said the benefits of developing a functional file classification scheme is to enable improved retrieval of records, as well as to make access to records more predictable. Ms Magula commended the prisons department on the effort made on developing file classification scheme and recognizing the importance of records and information as an enduring strategic asset.

In her remarks the deputy commissioner of Prisons Ms Keneilwe Bogosing stated that they have achieved a major milestone in the development of the file classification scheme which is approved by the records authority of the government of Botswana.

She said the file classification scheme will guide them as how to manage the records and it will help to ease records filing, storage, monitoring and retrieval.  Ends